The 10 Best Healthcare Data Management Software for 2023

Daniel Thyrring1 Dec 23 • 20 min read

Blog > Industries

The 10 Best Healthcare Data Management Software for 2023

The healthcare industry stands at the crossroads of innovation and responsibility. Every diagnosis, and every treatment, hinges on data. Yet, this surge in healthcare data comes with unprecedented challenges – the need to secure it, scale it, and harness its power.

That’s where reliable data management platforms enter the scene. In the healthcare arena, where precision can be a matter of life and death, the choice of a data management platform isn’t just a decision; it’s a prescription.

This article will identify and compare the 10 best data management platforms for healthcare. We’ll look at them from the perspectives of features, invaluable benefits, and essential criteria. 

Understanding Healthcare Data Management

Healthcare data management encompasses the systematic collection, storage, organization, and utilization of data within the healthcare sector. It encompasses various aspects, including patient information, clinical records, administrative data, and more. 

Challenges in Healthcare Data Management

Managing healthcare data isn’t without its unique set of challenges. These challenges often arise due to the sensitive nature of healthcare information, regulatory compliance, and the sheer volume of data generated daily:

  1. Data Security and Privacy: Healthcare data is highly sensitive, making security and privacy paramount. Protecting patient information from breaches is a continuous battle.
  2. Regulatory Compliance: Healthcare data is subject to stringent regulations like HIPAA in the United States. Compliance requires meticulous data management to avoid legal repercussions.
  3. Interoperability: Healthcare facilities often use various systems that must seamlessly communicate. Achieving interoperability can be complex.
  4. Data Volume and Velocity: The healthcare sector generates vast amounts of data at a rapid pace. Managing this volume while ensuring its accuracy is a constant challenge.

Benefits of Effective Healthcare Data Management

While the challenges are formidable, the benefits of effective healthcare data management are equally compelling:

  1. Enhanced Patient Care: Accurate and accessible patient records improve diagnoses, treatment plans, and overall patient care.
  2. Cost Reduction: Efficient data management minimizes administrative costs, billing errors, and redundant tests, leading to cost savings.
  3. Data-Driven Decision-Making: Healthcare professionals can make informed decisions based on real-time data, leading to better outcomes.
  4. Research Advancements: Robust data management supports medical research, leading to breakthroughs in treatments and therapies.

Compliance and Legal Protection: Proper data management ensures compliance with regulations, reducing legal liabilities.

Healthcare Data Platform

The 10 Best Data Management Platforms for Healthcare

These platforms are meticulously crafted to address the challenges and intricacies of healthcare data management, making them essential tools for healthcare organizations.

Platform 1: Exmon

Exmon, a venerable name in healthcare data management, carries a time-tested legacy of empowering healthcare providers to navigate the complex data landscape effectively. Rooted in its unwavering commitment to data quality, governance, and continuous monitoring, Exmon is a stalwart in the healthcare sector.

Healthcare Data Management:

Data is the bedrock of precision medicine and patient-centric care in healthcare. Recognizing the critical role of robust healthcare data management, Exmon aligns with the imperative of enhancing patient outcomes, ensuring regulatory compliance, and propelling innovation in healthcare delivery.


Exmon’s platform offers a comprehensive suite of features meticulously crafted to cater to the unique demands of healthcare data management:

  1. Data Governance Framework: Exmon delivers a robust data governance framework, championing data accuracy, integrity, and compliance with stringent healthcare regulations. This empowers healthcare organizations to take complete control of their invaluable data assets.
  2. Continuous Monitoring: In the rigorously regulated healthcare landscape, Exmon’s real-time continuous monitoring capabilities offer unmatched peace of mind. It swiftly detects issues, nipping potential compliance violations and data breaches.


The benefits stemming from Exmon’s platform extend far beyond its features, with tangible advantages that redefine healthcare data management:

  1. Regulatory Compliance: Exmon instills confidence by assisting healthcare organizations in adhering to rigorous regulations like HIPAA, GDPR, and more. Upholding compliance is paramount to safeguarding sensitive patient data.
  2. Enhanced Patient Care: The cornerstone of improved patient care is accurate and readily accessible data. Exmon’s data quality management ensures that healthcare professionals have a reliable source of information, elevating the quality of care.

Master Data Management:

Master Data Management (MDM) within healthcare refers to the strategic approach and set of processes and technologies used to ensure that critical data related to patients, healthcare providers, medications, procedures, and other essential elements of healthcare operations is accurate, consistent, and reliable across an organization. It focuses on creating a single, authoritative source of truth for essential data elements shared and used throughout the healthcare ecosystem.

Critical aspects of Exmon’s MDM within healthcare:

  1. Data Standardization: MDM involves standardizing data across different systems and departments within a healthcare organization. This ensures that data is uniformly formatted and consistently defined, reducing errors and improving data quality.
  2. Patient Data: One of the primary focuses of Exmon MDM is patient data. It ensures that patient information, such as demographics, medical history, and insurance details, is accurate and up-to-date across all systems and departments.
  3. Provider Data: Healthcare organizations also manage provider data, including information about healthcare professionals, facilities, and affiliations. Exmon ensures that provider information is consistent and accessible to support decision-making.
  4. Medication and Procedure Data: Standardized data about medications, medical procedures, and diagnosis codes is crucial for patient care, billing, and reporting. Exmon ensures that this data is accurate and consistent.
  5. Interoperability: Exmon facilitates interoperability among various healthcare systems and applications. It allows different systems to exchange data seamlessly, improving care coordination and patient outcomes.
  6. Data Quality: Maintaining high data quality is a core objective of Exmon. Clean and reliable data is essential for clinical decision support, patient safety, and healthcare analytics.
  7. Patient-Centric Care: By providing accurate and consistent patient data, Exmon supports patient-centric care. It ensures healthcare professionals access the correct information at the right time, improving patient outcomes and satisfaction.
  8. Operational Efficiency: Exmon streamlines healthcare operations by reducing data errors, minimizing redundant data entry, and improving data access. This leads to operational efficiencies and cost savings.

Platform 2: Alation

Alation is a formidable contender in the healthcare data management arena, offering a robust solution designed to enhance data discoverability and governance.


Alation Data Catalog distinguishes itself through a set of notable features:

  1. Unified Data Discovery: Alation leverages machine learning to index and make discoverable various data sources within healthcare organizations. Whether it’s relational databases, cloud data lakes, or file systems, Alation provides a single pane of glass for data access.
  2. Metadata Enrichment: Alation democratizes data by delivering quick access alongside rich metadata. This metadata serves as a guide for compliant, intelligent data usage, providing vital context that is indispensable in the healthcare sector.
  3. Knowledge Capture: In healthcare, institutional knowledge is invaluable. Alation facilitates knowledge capture through conversations and wiki-like articles, ensuring that insights are preserved and newcomers are guided to the appropriate subject-matter experts.
  4. Intelligent SQL Editor: Alation’s intelligent SQL editor empowers users to query data in natural language. It goes beyond simple querying by surfacing recommendations, compliance flags, and relevant policies as users engage with data. This intuitive approach streamlines data exploration.


Alation’s platform caters to the specific data needs of the healthcare industry, delivering a range of benefits:

  1. Efficient Data Discovery: Alation’s unified data discovery capabilities accelerate the process of locating critical healthcare data. This efficiency is essential for timely decision-making and patient care.
  2. Metadata-Guided Compliance: The rich metadata provided by Alation ensures that healthcare professionals have the context needed for compliant data usage. This is pivotal in a sector governed by strict regulations.
  3. Knowledge Preservation: Healthcare organizations rely on accumulated knowledge. Alation’s knowledge capture features ensure that this knowledge is preserved, helping both seasoned professionals and newcomers.
  4. Data Querying Simplified: Alation’s intelligent SQL editor simplifies data querying by providing natural language capabilities. It not only enhances user experience but also aids in adherence to healthcare policies and regulations.

Platform 3: Alex Solutions

Alex Solutions is a versatile and technology-agnostic data management platform, offering a unified approach to healthcare data cataloging.


Alex Solutions notable features include:

  1. Business Glossary: Alex Solutions empowers users to define and maintain key business terms, seamlessly linking them to physical data assets, processes, and outputs. This feature bridges the gap between technical data and its real-world application within the healthcare context.
  2. Policy-Driven Data Quality: In healthcare, data quality is non-negotiable. Alex Solutions combines data lineage with data profiling and machine learning-based intelligent tagging. This approach ensures that healthcare data is not only accurate but also meets industry-specific standards.
  3. Intelligent Tagging: Healthcare professionals often require contextual information about data assets. Alex Solutions provides intelligent tagging capabilities, enabling users to add crucial business context to physical data assets. This empowers healthcare teams to make more informed decisions.
  4. User-Friendly Interface: Alex Solutions simplifies deployment and integration, offering a user-friendly interface that caters to both technical and business users within healthcare organizations. This simplicity streamlines data management processes.


Alex Solutions offers a range of benefits tailored to the healthcare data landscape:

  1. Enhanced Data Understanding: The business glossary feature helps healthcare professionals bridge the gap between technical data and its real-world relevance. This understanding is vital for informed decision-making in healthcare.
  2. Data Quality Assurance: With policy-driven data quality, healthcare organizations can trust that their data meets industry-specific standards. This assurance is essential for maintaining the integrity of healthcare data.
  3. Contextual Insights: Intelligent tagging ensures that healthcare data is presented with crucial business context. This context empowers healthcare teams to make data-driven decisions that positively impact patient care and operational efficiency.

Simplified Integration: The user-friendly interface of Alex Solutions simplifies deployment and integration within healthcare organizations, ensuring that data management processes are streamlined and accessible to all relevant stakeholders.

Healthcare Data (2)

Platform 4: Collibra 

Collibra is a comprehensive data management platform designed to enhance data understanding and collaboration within healthcare organizations.


Collibra’s feature set revolves around the creation and maintenance of a Data Dictionary:

  1. Data Dictionary: Collibra’s Data Dictionary serves as an invaluable resource within healthcare organizations. It meticulously documents an organization’s technical metadata, offering insights into the structure of data, its relationships with other data elements, origin, format, and utilization. This feature ensures that healthcare professionals have a clear understanding of data assets.
  2. Searchable Repository: Collibra transforms into a searchable repository, enabling users to access critical information about how and where data is stored and how it can be utilized. This functionality enhances data accessibility within the healthcare sector.
  3. Role and Responsibility Documentation: Healthcare organizations often rely on well-defined roles and responsibilities. Collibra allows users to document these roles and responsibilities, promoting clarity and accountability in data management.
  4. Workflow Management: Collibra’s workflow capabilities enable healthcare teams to define and map data effectively. These workflows streamline data-related processes and ensure that data is harnessed for maximum benefit.
  5. Business End-User Focus: Collibra stands out as a platform designed with business end-users in mind, ensuring that data management is approachable and actionable for a wide range of healthcare professionals.


Collibra’s platform offers a range of benefits tailored to healthcare data management:

  1. Enhanced Data Understanding: The Data Dictionary and searchable repository provide healthcare professionals with a comprehensive view of data assets, ensuring that they can make informed decisions based on a clear understanding of data.
  2. Improved Data Accessibility: Collibra’s searchable repository enhances data accessibility, enabling healthcare teams to quickly locate and utilize critical data, ultimately improving patient care and operational efficiency.
  3. Clarity in Roles and Responsibilities: Documentation of roles and responsibilities promotes clarity and accountability within healthcare organizations, ensuring that data management processes are well-defined and transparent.
  4. Efficient Workflows: Collibra’s workflow management capabilities streamline data-related processes, reducing manual effort and ensuring that data is effectively utilized to support healthcare goals.

Platform 5: IBM 

IBM’s InfoSphere Information Server is a powerhouse in healthcare data management, offering a comprehensive platform that excels in elevating data management through a rich metadata repository. 


IBM’s InfoSphere Information Server is known for its extensive metadata repository, which encompasses a range of features:

  1. Metadata Repository: At its core, the InfoSphere Information Server boasts a metadata repository that serves as a central hub for storing metadata from suite tools and external sources, databases, and applications. This repository ensures that healthcare organizations have a unified view of data assets.
  2. Metadata Import and Export: Users can seamlessly import metadata into the repository from multiple sources, ensuring that all relevant data is captured. Furthermore, the platform facilitates metadata export through various methods, enhancing data-sharing capabilities.
  3. Transfer of Metadata: The InfoSphere Information Server supports the transfer of metadata between design, test, and production repositories, streamlining the development and deployment of data management solutions. Changes made in one repository are automatically reflected throughout the suite.
  4. Relational Database Technology: Leveraging standard relational database technology, IBM’s platform ensures the scalability, reliability, and performance required in healthcare data management.


IBM’s InfoSphere Information Server offers an array of benefits tailored to healthcare data management:

  1. Centralized Metadata Hub: The metadata repository acts as a centralized hub for all metadata, ensuring that healthcare professionals have a comprehensive view of data assets. This centralized approach enhances data understanding.
  2. Efficient Data Import and Export: The platform’s capabilities for metadata import and export simplify data sharing and collaboration within healthcare organizations, ensuring that data can be seamlessly utilized.
  3. Streamlined Metadata Transfer: Healthcare teams can streamline the transfer of metadata between different repositories, facilitating the development and deployment of data management solutions while maintaining consistency.
  4. Reliability and Scalability: IBM’s use of standard relational database technology ensures the reliability and scalability required in healthcare data management, even in environments with significant data volumes.

Platform 6: Informatica 

Informatica Metadata Management takes its place as a versatile and powerful healthcare data management platform, capitalizing on the extensive capabilities of metadata. 


Informatica Metadata Management stands out with a wide range of features:

  1. Diverse Data Categories: Informatica enables healthcare enterprises to harness four major categories of data:
  2. Technical Data: This includes technical specifications, database schemas, mappings, and code, providing a detailed understanding of data structures.
  3. Business Data: Informatica facilitates the management of business glossary terms and governance processes, ensuring that data is aligned with organizational objectives.
  4. Operational and Infrastructure Data: Run-time statistics and timestamps help healthcare organizations monitor data operations and infrastructure performance.
  5. Usage Data: User ratings and comments provide insights into how data assets are utilized within the healthcare ecosystem.
  6. Knowledge Graph Creation: Informatica creates a knowledge graph of an organization’s data assets and their relationships. This is achieved through the application of AI and machine learning, providing a holistic view of healthcare data.
  7. Active Metadata: Informatica’s active metadata serves as the foundation for its Intelligent Data Platform, ensuring that metadata is not merely static but actively contributes to data management and decision-making.


Informatica Metadata Management offers a range of benefits tailored to healthcare data management:

  1. Comprehensive Data Understanding: The diverse data categories, including technical, business, operational, and usage data, provide healthcare professionals with a comprehensive understanding of data assets.
  2. Knowledge Graph: Informatica’s creation of a knowledge graph aids in visualizing the relationships between data assets, empowering healthcare teams to make informed decisions based on these insights.
  3. Active Metadata: The use of active metadata ensures that metadata serves as a dynamic asset within healthcare organizations, contributing to data management and facilitating decision-making.

Platform 7: Octopai 

Octopai is a centralized and cross-platform metadata management automation solution, catering to the unique data management needs of healthcare organizations.


Octopai distinguishes itself through a range of notable features:


  1. Centralized Metadata Management: Octopai serves as a centralized repository for metadata, ensuring that healthcare data and analytics teams have a unified platform to discover and govern shared metadata. This centralization streamlines data management efforts.
  2. Automatic Metadata Scanning: Octopai automates metadata scanning by gathering metadata from various sources, including ETL processes, databases, and reporting tools. This automation minimizes manual effort and enhances data discovery.
  3. Smart Engine and Crawlers: Octopai employs a smart engine equipped with hundreds of crawlers. These crawlers search through all metadata, delivering results swiftly and efficiently. This speed is crucial in the fast-paced healthcare sector.


Octopai offers a range of benefits that align with the data needs of the healthcare industry:

  1. Efficient Metadata Management: Octopai’s centralized platform ensures efficient metadata management, enabling healthcare teams to discover and govern shared metadata seamlessly.
  2. Automation for Data Gathering: The automatic metadata scanning capabilities reduce manual data gathering efforts, saving time and resources for healthcare organizations.

Rapid Metadata Search: Octopai’s smart engine and crawlers provide rapid metadata search results, ensuring that healthcare professionals can access critical data quickly when needed.

Healthcare Data

Platform 8: Oracle 

Oracle Enterprise Metadata Management takes its place as a formidable metadata management platform with the capability to harvest and catalog metadata from any provider. 


Oracle’s platform distinguishes itself with an array of notable features:

  1. Metadata Harvesting: Oracle Enterprise Metadata Management is adept at harvesting and cataloging metadata from various sources, ensuring that healthcare organizations can centralize their metadata for streamlined management.
  2. Interactive Search and Browsing: The platform provides interactive searching and browsing capabilities for metadata, enabling healthcare professionals to quickly locate and access critical information about data assets.
  3. Data Lineage: Data lineage is essential in healthcare data management. Oracle’s platform offers data lineage capabilities, allowing healthcare organizations to trace the origins and transformations of data, facilitating data governance.
  4. Impact Analysis: Impact analysis is crucial for understanding the consequences of changes to data. Oracle Enterprise Metadata Management equips healthcare teams with the tools to perform impact analysis effectively.
  5. Advanced Metadata Stitching: Oracle’s platform employs advanced algorithms to stitch together metadata assets from various providers, offering a unified view of metadata for healthcare organizations.


Oracle Enterprise Metadata Management offers a range of benefits that align with the data needs of the healthcare industry:

  1. Comprehensive Metadata Management: The platform’s ability to harvest metadata from any provider ensures that healthcare organizations can centralize and manage metadata efficiently.
  2. Rapid Data Access: Interactive search and browsing capabilities enhance data accessibility, allowing healthcare professionals to quickly access critical information about data assets.
  3. Enhanced Data Governance: Data lineage, impact analysis, semantic definition, and semantic usage analysis contribute to robust data governance within healthcare organizations.
  4. Unified Metadata View: Advanced metadata stitching ensures that healthcare teams have a unified view of metadata assets, promoting consistency and collaboration.

Platform 9: OvalEdge

OvalEdge takes its place as an on-premises data catalog and governance toolset, offering a robust solution for healthcare organizations seeking to empower data discovery and governance.


OvalEdge distinguishes itself with an array of notable features:

  1. Comprehensive Data Crawling: OvalEdge’s capabilities encompass crawling databases, data lakes, and back-end systems to create a smart catalog of information. This comprehensive approach ensures that healthcare organizations can harness their data assets effectively.
  2. User-Friendly Discovery Platform: OvalEdge provides a user-friendly discovery platform that caters to both novice and experienced analysts within healthcare organizations. This platform accelerates data discovery, ensuring that insights are readily accessible.
  3. Built-In Governance Tools: OvalEdge includes built-in governance tools that facilitate the establishment of a standard business glossary. It also helps define data assets, personally identifiable information (PIIs), and controls access based on various roles. This is crucial for data security and compliance within healthcare.
  4. Automatic Data Organization: OvalEdge leverages machine learning and advanced algorithms to organize data automatically. This intelligent data organization simplifies data management, ensuring that data is readily available when needed.


OvalEdge offers a range of benefits tailored to healthcare data management:

  1. Efficient Data Discovery: The user-friendly discovery platform ensures that healthcare analysts can discover data quickly, regardless of their level of experience. This efficiency is vital for data-driven decision-making in healthcare.
  2. Robust Governance: OvalEdge’s built-in governance tools promote robust data governance by defining business glossaries, data assets, and access controls. This is essential for maintaining data security and compliance within healthcare organizations.
  3. Intelligent Data Organization: The platform’s use of machine learning and advanced algorithms for data organization simplifies data management, ensuring that data is organized in a meaningful way for healthcare professionals.

Platform 10: SAP 

SAP offers a suite of metadata management capabilities, including SAP PowerDesigner, SAP Information Steward, and SAP Data Intelligence. These offerings represent a robust solution for healthcare organizations looking to harness metadata for effective data management.


SAP’s metadata management capabilities offer a diverse range of features:

  1. Metadata Integration: SAP excels in metadata integration, seamlessly connecting with multiple Database Management System (DBMS) platforms and extending its reach across the SAP ecosystem. Integrators are available for Business Intelligence (BI) platforms, data modeling solutions, and other data integration software, ensuring that metadata is well-integrated.
  2. Ingestion of External Metadata: Users have the flexibility to ingest metadata from external tools, empowering healthcare organizations to create reporting and monitoring systems for data migration and data valuation. This capability is invaluable in healthcare data management.
  3. Metadata Discovery: SAP’s metadata management offerings include metadata discovery, which aids in uncovering critical insights about data assets. This feature enhances data understanding and informs decision-making.
  4. Data Modeling: The platform supports data modeling, allowing healthcare professionals to model data scenarios effectively. Scenario analysis is a valuable tool in healthcare data management.


SAP’s metadata management capabilities offer a range of benefits that align with the data needs of the healthcare industry:

  1. Comprehensive Metadata Integration: SAP’s ability to integrate with various DBMS platforms and data integration software ensures that metadata is seamlessly integrated within healthcare organizations.
  2. External Metadata Ingestion: The capability to ingest external metadata enables healthcare organizations to create robust reporting and monitoring systems, facilitating data migration and valuation processes.
  3. Enhanced Data Discovery: Metadata discovery enhances data understanding within healthcare organizations, ensuring that critical insights are readily available for informed decision-making.
  4. Effective Data Modeling: Data modeling and scenario analysis empower healthcare professionals to model data effectively, facilitating data-driven decisions.

Key Criteria for Evaluation: Choosing the Right Healthcare Data Management Platform

When it comes to selecting the ideal healthcare data management platform, there are key criteria that healthcare organizations must consider. These criteria play a pivotal role in ensuring that the chosen platform aligns with the intricate data needs of the healthcare sector.

Common Criteria for Evaluation

Let’s explore the common factors that should be evaluated across all healthcare data management platforms:

  1. Data Integration: Assess the platform’s ability to seamlessly integrate with various data sources and formats. In healthcare, data often resides in diverse systems, making integration a critical factor.
  2. Data Governance: Evaluate the platform’s data governance capabilities. The healthcare sector demands strict adherence to regulatory compliance and data quality standards.
  3. Scalability: Consider whether the platform can scale to accommodate the growing volumes of healthcare data. Scalability is essential for future-proofing your data management solution.
  4. Security: Data security is paramount in healthcare. Assess the platform’s security features, including data encryption, access controls, and compliance with healthcare privacy regulations like HIPAA.
  5. Usability: A user-friendly interface is crucial. Healthcare professionals need intuitive tools to access and analyze data without extensive training.

Key Takeaways 

  • The landscape of healthcare data management is rapidly evolving. With the surge in electronic health records, medical imaging, and patient-generated data, healthcare organizations are facing unprecedented data challenges. The best data management platform for healthcare is essential to navigate this complex environment.
  • When selecting a big data platform for healthcare, or if you are looking to change your healthcare data platform, consider critical evaluation criteria. These include scalability to handle growing data volumes, robust security measures to protect sensitive patient information, seamless integration capabilities for streamlined healthcare processes, and a user-friendly interface that empowers healthcare professionals.
  • In healthcare, data-driven decision-making is the future. Your choice of a data management platform today should not only meet your current needs but also prepare your organization for the data challenges of tomorrow. Scalability, security, integration, and usability will be key as healthcare data continues to grow in volume and complexity.

Ready to implement a data management system? Discover how the Exmon platform can assist you. Contact us or one of our trusted partners today.

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